USARD Meeting Corning NY Dec 10 2011
Bill Mojica, Charlie Kammer, Joe Gillotti, Gary Gillotti, Bill Hartmann
Bill McGrath, Doug Morrow
Gary Gillotti read the minutes from the July 23 2011 meeting. Motion was made to accept
The minutes . Motion was seconded
a) Membership Report
Charlie Kammer reported that USARD had 83 members, 27 renewed so far 2012
Bill Mojica and Steve Young will meet as part of the membership committee
Charlie will email all members the membership list he handed out today to the executive
Joe Gillotti and Charlie Kammer will work together to coordinate membership list with the website
Bill McGrath mentioned that the key to membership is to go one on one . Bring a friend in.
b) Library Report- Doug Morrow
Doug opened up with the discussion with making percussion material available for members and
new members. Doug expressed that it is important to follow legal copyright laws.
Joe Gillotti discussed that the USARD Website and the usage of the site for a wide open library.
Bill McGrath mentioned that Doug and Joe work together on making this happen.
Doug will check with Bill McGrath or Steve Young before adding any material to the library.
Doug brought up that the executive committee should post their biographies on the USARD Website
Joe said some biographies have been posted and will make sure they are brought up on the website.
Joe and Gary Rockwell working together on the website
d) Convention III
Bill handed out the Convention Agenda (tentative)
This will not be published at this time, not final
A discussion on how to market the Convention. We will post a message on Skee’s Facebook
Page. Joe will send a message to Rick Beckham to post on his Rudimental Drumming Forum.
Doug will get on Charlie Terzi’s fife and Drum chat.
Bill McGrath will be putting an ad in Drum Corps World and Ancient Times
e) Convention Registration
Charlie Kammer will be handling registration again. Charlie will send out a letter to all members
and also post on USARD Website. Cost of registration has not been finalized. Executive
Committee will to get with Steve Young on Hotel Contract. Discussion on what should a spouse
Pay , if not involved with actual Clinicians and Performances should pay for dinner only.
f) Clinicians and Performers status
Bill McGrath reviewed tentative Clinician and Performer status
The rooms and meal statuses were discussed. Again this is not finalized and will not be published
Was also brought up that there may be additional time for New England Chapter and or Mason Dixon
g) Expense Report Charlie Kammer
Cash Flow 4/17/2011-12/09/2011
2011 Convention 1,011.59
2011 Convention Bank 100.00
Membership Dues 2011 232.96
Membership Dues 2012 660.00
Merchandise Sales 30.00
Other Inc .45
TOTAL INFLOWS 4,202.93
2011 Convention Exp 4,835.86
Operating exp 10.00
Rent Meeting place 50.00
Stop payment on check 30.00
TOTAL OUTFLOWS 5,025.97
Overall Total -823.04
Net Worth- As of 12/09/2011
Cash and Bank Accounts USARD 3,768.82
OVERALL TOTAL 3,768.82
h) 2013 Proposed Convention Site Corning, New York
Executive Committee met with the manager of Corning Radisson. We were taken on a tour of the Hotel
and Convention Center. We were all very impressed with the accommodations. The location near
Market Street seemed to be a great place for a Convention. Restaurants , Shops and Glass Museum
I )Next Meeting Sunday April 17 2012 Heritage Hotel Lancaster Pa